Free Classic Earnings Statement Generator
Paychex-style earnings statement with full-width employee header row, combined income/deductions table, and 6-cell summary footer.
Hartwell & Associates LLC
890 Congress Ave, Suite 200 Austin, TX 78701
Earnings Statement
| Employee Name / Address | SSN | Reporting Period | Pay Date | Employee # |
|---|---|---|---|---|
James T. Anderson 2145 Rio Grande St Austin, TX 78705 | XXX-XX-1234 | 02/24/2026 - 03/09/2026 | 03/14/2026 | 940525 |
| Income | Rate | Hours | Current Pay | Deductions | Total | YTD Total |
|---|---|---|---|---|---|---|
| GROSS EARNINGS | $10.33 | 40 | $413.20 | STATUTORY DEDUCTIONS | ||
| FICA Social Security | $25.62 | |||||
| Federal Tax | $46.45 | |||||
| State Tax | $21.49 |
| YTD Gross | YTD Deductions | YTD Net Pay | Total | Deductions | Net Pay |
|---|---|---|---|---|---|
| $3718.80 | $895.95 | $2822.85 | $413.20 | $99.55 | $313.65 |
Features
Everything you need to create professional classic earnings statements.
Grid Header Layout
Employee name, SSN, pay period, and pay date displayed in a clear bordered header row.
Unified Table View
Income and deductions in a single integrated table for a clean, professional look.
Comprehensive Footer
Six-cell summary row shows YTD gross, YTD deductions, YTD net pay alongside current period totals.
Print-Ready Format
Designed for clean printing on standard letter paper with proper margins and borders.
How It Works
Create your classic earnings statement in three simple steps.
Choose Template
Start with the Classic Earnings Statement template pre-loaded with realistic sample data and industry-standard formatting.
Customize Details
Edit employer info, employee details, earnings, deductions, and tax withholdings. Drag and drop sections to reorder.
Download
Preview your pay stub in real time and download it as a high-quality PNG, PDF, or JPEG file.
Who Uses This Template
The Classic Earnings Statement template is designed for a variety of use cases.
Small Businesses
Generate professional paystubs without expensive payroll software subscriptions.
Tax Documentation
Maintain organized records of tax withholdings throughout the year for filing season.
Rental Applications
Provide proof of income for apartment or home rental applications.
Contract Work
Create standardized pay documentation for contract or freelance arrangements.
Classic Earnings Statement - Frequently Asked Questions
This template uses a grid-style header row with labeled columns (Name, SSN, Period, Date, #) and a 6-cell summary footer, giving it a more structured document feel compared to the two-block header of the Statement template.
Yes. You can add any number of deductions including federal, state, and local taxes, insurance premiums, retirement contributions, and other withholdings.
Absolutely. Just set the hours column to your standard period hours and enter your per-period salary amount. You can also hide the hours and rate columns if not needed.
Yes! Our pay stub generator is completely free to use. You can create, customize, and export pay stubs without any cost. Pro features like watermark-free exports are available with an optional upgrade.
Our tool generates professional-looking pay stubs that can be used for personal record-keeping, proof of income for rental applications, loan applications, and similar purposes. However, pay stubs should accurately reflect actual wages paid. Falsifying pay stub information is illegal.
You can export your pay stub as a PNG image (high quality), PDF document (print-ready), or JPEG image (smaller file size). All formats produce professional, clean output.
Absolutely. You can add, remove, reorder, and customize every section of your pay stub using our drag-and-drop builder. Add earnings, deductions, tax withholdings, and more.
No account is needed to create and export pay stubs. Creating an account allows you to save your pay stubs for later access and editing.
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